Data protection

Published on May 29, 2018

Your data and the village website

No doubt you will be well aware of the new data protection regulations in place since 25 May 2018. Here’s a run through of how the village website uses your data.

The data held by the village website is limited to subscribers’ email addresses entered and confirmed by subscribers themselves. The email addresses are used solely to send out notifications of new items posted on the website, access to which is restricted to two administrators, one each from the parish council and village hall committee. Data is not shared with third parties. The means to unsubscribe from updates is available in each post notification.

If you have questions regarding your privacy and this website contact us at admin@bourton-oxon.org.uk

Annual Statutory Documents

The Parish Council (PC) is required to prepare and publish these documents following the end of each financial year. They comprise five main sections:

Certificate of Exemption

Small parish councils are exempt from a detailed annual audit by an external auditor. The definition of a ‘small’ council is annual gross income of less than £25,000; Bourton PC’s annual income falls well within this threshold. This form confirms the PC’s annual income and its exemption from an external audit.

Annual Internal Audit Report

Although exempt from an external audit, the PC’s affairs are still subject to an internal audit by a qualified individual independent of the PC. This is the auditor’s summary report.

Annual Governance Statement

This form deals with the standard of internal controls and general governance standards within the PC throughout the year.

Accounting Statements

This is the summary financial report for the PC for the financial year. It also includes commentary on any significant variances from the previous year’s financial results and a balance sheet reconciliation with bank accounts.

Notice of Public Rights

This notice sets out the rights of local electors to review and query the PC’s statutory returns, including the contact details of the internal auditor.